Secure password sharing with SecureForms in Zoho Vault

Zoho Vault offers SecureForms, an advanced feature that lets you receive sensitive information in a fully secure way. Whether from members of your organization or external collaborators, you can now request passwords or other confidential data with complete peace of mind. Every piece of information submitted is automatically encrypted and can be added directly to your Zoho Vault, ensuring secure, centralized storage.

SecureForms is ideal for many scenarios. A school, for example, can ask its students to submit their initial passwords. A business can invite employees to share their credentials for internal platforms without relying on emails or unsecured files. Even your external consultants can be invited to submit their credentials in encrypted form, with no fear of a data leak.

Two types of forms are available to fit your needs:

• Private form: accessible only to the specific email addresses you configure, so only authorized people can submit information.
• Public form: accessible to anyone with the link, a handy option when you need to collect data quickly from a large number of people.

When creating a SecureForm, you can customize several settings: how long the form stays valid, the maximum number of passwords submitted (up to 100), whether to allow multiple submissions per person, and which password categories are allowed. Every form automatically expires after 30 days, but you can test that it works properly before sharing it.

The information received through SecureForms doesn’t stop there: you can then import it directly into your Zoho Vault. You can also edit certain fields before importing and organize the data into dedicated folders for easier management. With the Form Timeline, you get complete, transparent tracking: you can see who accessed or submitted a form, when it happened, and how the data was added to your vault.

In short, SecureForms lets you replace risky methods like emails or shared files with a centralized, encrypted solution that follows security best practices. It’s a valuable asset for any organization that cares about confidentiality and efficient access management. SecureForms is available exclusively in the Professional and Enterprise editions of Zoho Vault, and Nuagix can help you set it up so you get the most out of it.